Online board meetings can be a convenient method to conduct meetings without the requirement for a physical presence. It allows more members to be involved and eliminates the need for time-consuming and expensive travel costs. Virtual meetings do not come without obstacles. It is important to follow certain rules of conduct to ensure that these meetings are as productive and effective as possible.
1. Enhance engagement by using an online icebreaker before and after the meeting. This will help board members become acquainted with each other. You can also ask the board members to introduce themselves via the chat box. It’s a great way to begin the meeting and make everyone feel comfortable with the technology.
2. Offer training to less tech-savvy board members. This will lessen the resistance to the use of new technologies. In addition, the education will allow them to navigate the board portal as well as other tools in a way that is efficient. 3. Before the call begins, make sure that all participants have a stable audio/video setup and a stable internet connection. This will increase the overall quality of the call. 4. Be sure that everyone utilizes the mute function when not speaking. This will minimize interruptions from other board members, and also eliminate external distractions.
5. Note and draft minutes of meetings. It is essential to ensure that the minutes are a valuable resource for the attendees and include all pertinent information. Minute-takers must also seek https://justboardroom.com/data-room-software-for-active-usage/ an appropriate balance between thoroughness and conciseness. They should also refrain from including personal conversations or opinions in minutes of meetings.