Secure storage of documents is a must for anyone who owns documents that is too valuable to throw away. There are a myriad of options to guard sensitive information from environmental damage. Some of the most sought-after methods include physical and digital storage.
A majority of people will keep their most important documents in a cabinet for filing at home or in a locked box at home. A small safe with a lock can protect the most crucial documents like birth and marriage certificates passports, Social Security cards, home deeds and insurance policies. These safes are made to withstand extreme temperatures as well as water https://1dataroom.com damage due to fire. These safes are typically equipped with a lock of high quality that can be able to withstand being pulled or smashed. Some safes have a special design that encases their interiors to protect against heat damage to documents.
Some people opt to go digital and create secure folders on their external drives or on their computer. This can help reduce clutter and improve accessibility. It also has the added benefit of knowing that the file is secured and you can track who has seen it. Digital storage is more affordable and reliable than the paper alternative.
If you’re looking for an extra layer of protection, it is a good idea to store the documents in protective sleeves or containers made from archival material. These materials are lignin free which means they last longer. Papers can also be stored in a freezer or refrigerator to give them extra protection from heat and humidity.